Once You’ve Been Accepted

Once courses have been confirmed, you will receive an email from the Payson Center office telling you that you are accepted into the Summer Institute program. If you have not already done so, you will then have ten days to submit the $300 non-refundable deposit per course before we can officially enroll you in the course(s)

If you attend a program, the deposit will be applied to your total tuition. Please be aware that the deposit is non-refundable unless Tulane cancels a particular program due to insufficient student response or for any other reason, deposits and any additional payments will be refunded in their entirety.  In the event a course is full, deposit(s) will be refunded in full for the program to which you applied.

IMPORTANT NOTE:  Applications will not be processed and you will not be enrolled in the program(s) until your deposit(s) is received.

Required forms

Your application will be considered incomplete until you submitted the following documents and required forms for participation. In addition to the application, personal data, and student health forms, these forms must be submitted by May 1 in order to be registered for the course(s):

If you do not submit all of the above referenced forms three (3) weeks prior to the course date, you will be un-enrolled from the course(s) and responsible for all program fees.

Withdrawal from the Program (VERY IMPORTANT)

If, after you send in your application and deposit, you decide to withdraw your tuition will be refunded less the deposit if and only if we receive written notice of your withdrawal two weeks prior to the start date of your program. You must submit in writing your intentions to withdraw to Ms. Sheila Favalora, Senior Program Manager. Oral notification will not be accepted. Written notification to anyone other than to Ms. Favalora will not suffice as a withdrawal.

Please send written notice of withdrawal to the attention of:
Ms. Sheila Favalora
Payson Center for International Development
Tulane University
300 Hebert Hall
6823 St Charles Avenue
New Orleans, LA 70118
by fax at 504-865-5241;
or email (favalora@tulane.edu). 

Program withdrawals after April 15th result in a refund of tuition only.  No housing fees will be refunded.

Pre-departure Orientation Session

You are expected to attend the Pre-departure Orientation Session to be held on date: TBA. During this mandatory meeting you will receive important health and safety information as well as region specific information. Depending on the size of your program, you may have a chance to meet with other participants in your program as well.

Passports

You should apply for your passports NOW, especially if your destination country also requires a visa to study. It takes 12-14 weeks to get a passport and costs approximately $100. Even if you already have a passport, check to make sure the expiration date is at least six months beyond the last day you will be abroad. Most countries that require a visa and even a few that do not will insist that your passport be valid for at least six months beyond your last date in the country. You can get the application forms at the Post Office or you can print them from the following website: http://travel.state.gov.

Visas

Many of you will also be required to obtain a student visa in order to study abroad. This is your responsibility. You must obtain an application and apply through the appropriate embassy or consulate. Each country varies on the requirements for a student visa and the length of time it takes to acquire the visa. Therefore, you should start looking into this process now. Be aware that you must obtain your passport before you can get a visa and even if you already have a passport, it must be valid for at least six months beyond the last day you will be abroad, so you may have to renew it.

Housing

The descriptions of the types and costs of accommodations are listed under the individual programs. These descriptions outline information that is available at the time of publishing and are subject to change. Students are required to pay for and stay in the housing provided.

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